Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist
Schedule: M-F, 8a-5p
Salary Range: $60K-$80K (based on experience)

Overview:
We are seeking a detail-oriented Accounts Receivable Specialist with strong bookkeeping and collections experience, ideally within the cannabis industry. This role will be responsible for managing receivables, tracking customer payments, maintaining accurate financial records, and proactively collecting on past-due accounts. The ideal candidate will have hands-on experience working with LeafLink and QuickBooks, along with the communication and negotiation skills necessary to effectively manage collections and resolve payment issues.

Key Responsibilities:

• Manage day-to-day accounts receivable operations, including invoicing, payment tracking, and account reconciliation

• Monitor and maintain customer accounts to ensure timely payment of invoices

• Track and reconcile payments within LeafLink and QuickBooks

• Proactively follow up on past-due balances via phone, email, and written communication

• Work with customers to resolve billing discrepancies and payment issues

• Maintain accurate records of all collections activity and customer communication

• Generate AR aging reports and provide updates to leadership on outstanding balances

• Assist with cash application, payment posting, and financial recordkeeping

• Coordinate with internal teams such as sales and finance to address account concerns

• Manage escalated collections situations, including coordinating legal action for delinquent accounts when necessary

• Ensure compliance with company financial policies and cannabis industry regulations

Qualifications:

• 3+ years of Accounts Receivable, Collections, or Bookkeeping experience

• Cannabis industry experience strongly preferred

• Experience using LeafLink and QuickBooks for invoicing and payment tracking

• Strong understanding of AR processes, collections strategies, and financial reconciliation

• Experience handling delinquent accounts and formal collections processes

• Excellent communication and negotiation skills

• Highly organized with strong attention to detail

• Ability to manage multiple accounts and priorities in a fast-paced environment

• Proficiency in Microsoft Excel and general accounting software

Preferred Qualifications:

• Experience managing high-volume customer accounts in cannabis distribution or manufacturing

• Familiarity with collections escalation and legal recovery processes

• Background in bookkeeping or accounting support